Manager Accounts Payable      

RwandAir Ltd is the flag carrier airline of Rwanda. It operates domestic and international services to East Africa, Central Africa, West Africa, Southern Africa, Europe and the Middle East from its main base at Kigali International Airport. Our mission is to provide unsurpassed, safe, and reliable services in air transportation, including strategically linking Rwanda with the outside world while ensuring a fair return on investment. As part of the expansion strategy, we are looking for interested, qualified, and competent candidates to fill the following position:

Job Title: Manager Accounts Payable

Reports to: Head of Financial Planning and Analysis.

Department: Finance

Duty Station: Kigali International Airport (KIA)

The Role:

The Manager Accounts Payable is responsible to lead and manage the end-to-end Accounts Payable function, ensuring timely and accurate processing of supplier invoices, employee reimbursements, and contractual payments. The role ensures compliance with financial policies, optimizes payment processes, maintains strong vendor relationships, and supports cash flow management.

AsManager Accounts Payable, you will lead a dynamic portfolio spanning with clear focus on:

1. Key Duties & Responsibilities:
2. Strategic

• Develop, implement, and enforce robust Accounts Payable (AP) policies and procedures aligned with financial controls and regulatory requirements.
• Ensure full compliance with tax laws (e.g., VAT, WHT), airline industry standards, and audit recommendations.
• Work closely with Treasury to optimize payment cycles, enhance cash forecasting accuracy, and manage working capital efficiently.
• Recommend payment terms improvements to support vendor relations and financial liquidity.
• Lead initiatives to streamline the invoice-to-pay process through automation and ERP enhancements.
• Drive adoption of electronic invoicing, OCR tools, and supplier self-service portals where feasible.
• Build strong relationships with key suppliers by ensuring timely and accurate payments.
• Manage the escalation process for high-impact or disputed transactions, supporting the Procurement and Legal teams where necessary.
• Ensure the AP process is audit-ready by maintaining full documentation, internal controls, and reconciliation records.
• Lead the resolution of audit findings and continuous improvement of controls to prevent fraud, duplicate payments, or data entry errors.
• Support Finance Transformation initiatives.

2. Operational

• Oversee preparation of financial statements for the airline and group companies in accordance with IAS/IFRS and GAAP.
• Oversee the accurate and timely processing of payable invoices to different cost and balance sheet lines.
• Develop and maintain strong relationships with vendors, addressing inquiries and resolving their issues promptly.
• Ensure accurate reconciliation of accounts payables and prepare regular reports for management.
• Assists with month-end closure tasks including expense accruals.
• Identify opportunities to streamline accounts payable processes and implement best practices to enhance efficiency. Ensure adherence to company policies, accounting standards, and regulatory requirements.
• Assist with internal and external audits by providing necessary documentation and explanations.
• Ensure the internal control procedures are adhered to with reference to the financial manual
• Prepare monthly, quarterly, and yearly analysis of accounts payable and maintain updated creditors aged analysis
• Maintain updated vendor data base.
• Review and approve payment run in accordance with due dates and payment terms (weekly, monthly, urgent).
• Manage foreign and local currency payments, coordinating with Treasury and FX teams.
• Oversee vendor account reconciliations and resolution of discrepancies.
• Oversee the review and processing of staff expense claims and travel reimbursements in accordance with the company policy.
• Ensure that all expense reports are supported by valid receipts and approvals.
• Monitor compliance with tax withholding obligations (WHT, VAT) and ensure timely remittance to tax authorities.
• Ensure supplier tax documentation is up to date and compliant with local regulations.
• Maintain accurate supplier master data in ERP systems.
• Collaborate with Procurement to ensure suppliers are onboarded correctly and flagged for risk or compliance issues.
• Support ERP enhancements, user testing, and AP system upgrades.
• Prepare regular AP aging reports, KPI dashboards, and exception logs.
• Support monthly close by ensuring all AP accruals and reversals are accurately captured.
• Provide input for management reports and cash forecasting.
• Perform other department duties related to his/her position as directed by the Head of the Department.

3. Management & Leadership

• Establish the department or team’s objectives and priorities to align with and support business objectives.
• Regularly evaluate the department or team’s objectives, plans, procedures and practices, and makes appropriate changes if needed.
• Oversee and supervise employees. Direct daily activities, recruit, train, develop and discipline to ensure a high standard of service delivery.
• Train and develop other employees, to ensure succession planning is in place.
• Commit to and contribute towards the development of Rwandan National talent, by coaching the Rwandan National developees, preparing them for a career with boundless potential.

2. Desired Profile: Required education, Experience, and Abilities;
3. Education and Experience

• Bachelor’s Degree in Accounting, Finance, Commerce or a related field. Master’s degree is a plus.
• ACA/CPA/ACCA or equivalent.
• Minimum 8 years relevant experience in Accounts Payable or Financial Accounting, with at least 3 years in a Managerial role.
• Strong knowledge of ERP systems (SAP, Oracle, Navision, etc.) and AP automation tools
• Solid understanding of procurement-to-pay processes, VAT/WHT regulations, and airline/aviation-specific supplier arrangements
• Experience in managing payments in multi-currency environments is highly desirable
• Airline industry experience.

2. Other Desired Competencies & Skills;

• Financial control and accuracy
• Vendor management and negotiation
• Analytical and problem-solving skills
• Proactive process improvement mindset
• Leadership and team development
• Communication and collaboration across departments
• Good knowledge of internal finance system.
• Fluent in English language
• Managerial skills – Ability to delegate work, set clear direction and manage workflow. Strong mentoring and coaching skills. Ability to train and develop subordinate’s skills. Ability to foster teamwork among team members.

3. How to Apply:

• An application letter addressed to the Chief HR & Administration Officer;
• Recent Curriculum Vitae;
• Copies of Notarised Degree/Diploma certificates
• Relevant certificates;
• Copies of academic papers;
• A photocopy of the Passport/National ID;
• Three referees

The deadline for submitting application documents (Only PDF Format) is November 05, 2025. Please apply via the link: https://erecruitment.rwandair.com/